A hotel key card stores a code that the door lock checks. When a guest checks in, the encoder at reception writes the room and stay details to the card. The lock reads the card, checks the details are valid, and opens. When the stay ends, the card stops working.
The two main types
- Magnetic stripe cards: the code is written to the stripe on the back. The guest inserts or swipes the card.
- RFID or NFC cards: a chip inside the card holds the code. The guest holds the card near the lock.
What the encoder writes
Typically the room or rooms the card opens, the check-in and check-out times, and a code that tells the lock whether this card replaces an earlier one. Shared areas such as lifts, gyms or car parks can be added to the same card.
Why key cards stop working
- The stay has ended or a newer card has been encoded for the room.
- A magnetic stripe has been wiped by a strong magnet, such as a magnetic phone case or bag clasp.
- The card is cracked or the chip is damaged.
RFID cards are not affected by magnets, which is one reason many hotels switch.
Why hotels use cards instead of keys
A lost metal key can mean changing the lock. A lost card is simply cancelled by encoding a new one. Cards are also cheap to replace and can carry your branding.
Choosing the right card
The card must match your lock system. See RFID hotel key cards and lock compatibility before ordering.
Options and prices
Options include QR codes, barcodes, numbering, magnetic stripe, signature panel, contactless chips, hole punch, spot UV, and a matt or gloss finish. Every file is checked and proofed, and nothing is printed until you approve the proof.
Hotel key cards are sold in packs: 15 for £30, 30 for £45, 60 for £80 and 120 for £160, with 45, 75 and 90 packs in between. Magnetic stripe, NFC contactless and RFID versions cost the same. Prices are for full-colour print from supplied artwork and exclude delivery. We are not VAT registered, so no VAT is added. For larger runs, contact us for a quote.
Read how custom hotel key cards are printed, or order hotel key cards.
See all hotel key card options, features and prices on our Hotel key cards page.